Training Library

The Vaccine Coordinator Training Program (VCTP) gives new Vaccine Coordinators a strong foundation to manage the program within their facility. The VCTP focuses on best practices for vaccine management. Other facility staff that work around or handle vaccines are also encouraged to complete the modules.

Vaccine Coordinator Duties – Quick Reference Guide

Requirements for NEW Vaccine Coordinators

Vaccine Coordinator Training Modules are available now on WyTRAIN. Please use the links below to directly access the modules.

• WyVIP Program Overview
• VFC Program Overview
• Vaccine Orders, Transfers, and Returns
• Vaccine Coordinator Responsibilities
• Vaccine Storage and Handling: Vaccine Temperatures
• Vaccine Storage and Handling: Storage Equipment
• Inventory Management
• Basics of Vaccinology and Vaccine Administration

For information specific to vaccine coordinator training reach out to wdh.pvpreporting@wyo.gov

Vaccine Coordinators may now order influenza vaccines for Vaccines For Children (VFC) and Adult Influenza Program-eligible patients. As in past years, all Vaccine Coordinators are required to complete two training modules before a facility is authorized to order VFC and adult public influenza vaccines.

Both modules must be completed in the training platform TRAIN Wyoming. Those without a TRAIN account will need to create one. Follow these instructions to begin training:

• After logging in to TRAIN Wyoming, locate each training module by searching the following training titles or by clicking on the links below: 

  • 2024-2025 Vaccines for Children (VFC) Influenza Season Vaccine Training

  • 2024-2025 Adult Influenza Vaccine Training

• Upon completion, follow the instructions to save the certificate for your records. 

The Immunization Unit checks completion status once each business day. The flu order set will be available after both vaccine coordinators have completed the module. There is no deadline to complete training. Most orders are processed on Mondays, however flu vaccine orders may be placed within the Wyoming Immunization Registry (WyIR) at any time.

Please remember to order VFC and Adult Influenza Program vaccines based on eligible populations only. As discussed in the training module for the Adult Influenza Program, doses can be used to vaccinate any individual age 19 and older, regardless of residency, insurance status, or other determining factors; however, these doses are intended to supplement privately purchased influenza vaccine doses and should be prioritized for patients with no insurance or otherwise unable to afford a flu vaccine. Providers can charge a vaccine administration fee however, a patient cannot be denied the vaccine due to inability to pay. VFC Influenza vaccine can be used ONLY for VFC-eligible children. 

2024-2025 Flu Vaccine Cheat Sheet (pdf) to be used when entering both publicly supplied and privately purchased flu vaccine into your WyIR inventory.

Reference Guides and Cheat Sheets

• 2024-2025 COVID-19 Vaccine Cheat Sheet
• 2024-2025 Flu Vaccine Cheat Sheet (pdf) to be used when entering both publicly supplied and privately purchased flu vaccine into your WyIR inventory.
• Adding a Patient Quick Reference Guide (pdf)
• Adding Historical Vaccines Quick Reference Guide (pdf)
• Coverage Rate Report Quick Reference Guide (pdf)
• Daily Patient Immunization List Report Quick Reference Guide (pdf)
• Docket Health Quick Reference Guide (pdf)
• Editing a Patient Record Quick Reference Guide (pdf)
• Interface Onboarding Quick Reference Guide (pdf)
• Inventory Management Quick Reference Guide (pdf) How to search, add and edit lot numbers and reconcile inventory.
• Manage Patient Population Quick Reference Guide (pdf)
• Mandatory Reporting to the WyIR Quick Reference Guide (pdf)
• Opt-Out Quick Reference Guide (pdf)
• Password Management for WyIR Quick Reference Guide (pdf)
• Patient Alias Quick Reference Guide (pdf)
• Patient Data Quality Detail Report Quick Reference Guide (pdf)

• Provider Withdrawal Process Quick Reference Guide (pdf)
• Rescind Opt-Out Quick Reference Guide (pdf)
• Reminder Recall Reference Guide (pdf) How to use the Reminder Recall functionality.
• Reporting Duplicate Records Quick Reference Guide (pdf)
• Scheduling a Report Quick Reference Guide (pdf)
• Search for a Patient Quick Reference Guide (pdf)
• User Management Quick Reference Guide (pdf)
• Vaccination Data Quality Detail Quick Reference Guide (pdf)
• Vaccine Totals Report Quick Reference Guide (pdf)
• VOMS2 Book 2024_4 (pdf)
• Find more quick reference guides on the School and Child Care Professionals web page and the Vaccine Storage and Handling web page.

Office Hours

• Docket Health Office Hours (pdf)
• Mandatory Reporting Office Hours (pdf)
• Opt-Out Office Hours Training slides (pdf)
• Provider Detail Error Report Office Hours Slides (pdf)
• VOMS 2.0 2024 Conference Presentation (pdf)
• WyIR User Management (pdf)

Mass Immunization Resources

• Mass Immunization Application User Guide (Web Version, pdf) – V5.12.5.3
• Using the Barcode Scanner in the Mass Immunization Module (pdf)
• WyIR Quick Guide: Mass Immunizations (pdf)
• Password Management Quick Reference Guide (pdf) How users may manage their password settings: Initial Password Setup, Password Reset, Disable Password Autocomplete
• Patients Quick Reference Guide (pdf) How to search, add and edit patients in the WyIR.
• User Management Quick Reference Guide (pdf) How to manage users already in the WyIR.
• Vaccinations Quick Reference Guide (pdf) How to add/edit patient vaccination information.
• Women, Infants, & Children (WIC) WyIR User Guide (pdf) How WIC users should utilize the WyIR.

Looking for quick reference guides regarding vaccine storage and handling? Find those on the Storage and Handling web page.