Courtesy Notification - Care/Case Management System (CCMS) (Medicaid Waiver System) RFP Release
The Wyoming Department of Administration and Information, Procurement Section, has released the WINGS Project Care/Case Management System (CCMS) (Medicaid Waiver System) Request for Proposal #0114-C, in the Public Purchase online bidding system.
To view the RFP, please visit Public Purchase.
Courtesy Notification - Provider Enrollment, Screening, & Monitoring Procurement
Courtesy Notification (Issued 8/30/2017):
Wyoming has signed an intent to participate in a multi-state cooperative procurement initiative through NASPO ValuePoint in order to procure a Provider Enrollment, Screening, and Monitoring module (PRESM). NASPO ValuePoint is a cooperative purchasing program among states.
A Sourcing Team of interested states, including Wyoming, was assembled in order to thoroughly discuss, compile, and validate the scope and requirements of the procurement through this collaboration effort. The Sourcing Team is being led by Montana. As such, the collaborative Request for Proposal has formally been released through the Montana Acquisition & Contracting System (eMACS) as “Provider Services Module for DPHHS MPATH (RFP #DPHHS-RFP-2017-0112JT).”
- Wyoming may elect to purchase through this mechanism, but is not obligated to do so. It retains the ability to procure from other channels including by issuing a Wyoming Request for Proposal.
- A Wyoming-specific budget will not be released at this time.
- If you are interested in responding to the Request for Proposal, please visit the Montana Acquisition & Contracting System (eMACS) here.
- You will be prompted to sign up for free access to the State of Montana’s procurement opportunities.
- After registering, search for “Provider Services Module for DPHHS MPATH,” or visit here, to view open bidding opportunities.
- Any questions regarding this procurement should be directed to the procurement contact listed within the Montana Acquisition & Contracting System (eMACS) here.
- Wyoming is treating the current period during Montana’s proposal, evaluation, and award as a blackout period for Wyoming staff, and will refer all questions to Montana’s process.
- Wyoming’s purchasing exclusions (identified under the Benefit Management Services, or BMS) in WINGS procurements only apply to Wyoming. Montana may have different exclusions.
The Wyoming Integrated Next Generation System (WINGS) will replace the current Medicaid Management Information System (MMIS) through separate procurements, represented as grey boxes in the “WINGS Project—To-Be Vision” graphic (above).
Module 1 is the Pharmacy Benefit Management System (PBMS). This has already been procured, and Change Healthcare holds the current contract. PBMS will process pharmacy point-of-sale claims and handle pharmacy related prior authorizations, among other duties.
Module 2 procures the System Integrator with Enterprise Service Bus (SI-ESB). The main function of the System Integrator with Enterprise Service Bus will be to connect all of the modules together into an enterprise system so that the WINGS vision can be realized.
Module 3 procures the Data Warehouse with Business Intelligence Tools (DW/BI-R). The main function of the DW/BI-R will be to serve as data storage for all the other modules (with the intention of bringing in data from other Department of Health areas over time). Business Intelligence Tools will be utilized to access this stored data to compile reports and analyze Medicaid program information to help inform Agency decision making.
Module 4 procures Fraud, Waste, Abuse Analytics and Case Tracking (FWA) services. This module will support the identification, investigation, and collection of fraud, waste, and abuse of Medicaid services by providers and clients.
Module 5 procures Third Party Liability (TPL) services. TPL will ensure that proper coordination exists between Medicaid and any other entity or individual with the obligation to provide financial support for Medicaid services rendered to a client.
Module 6 procures Benefit Management Services (BMS) services. This module will provide services and operational solutions to support benefit and claims processing, provider screening, enrollment and monitoring, and financial processing. General IT functionality of other systems and supporting services are also contained here. BMS will perform related administrative functions to the overall operational and business process.
The Provider Enrollment, Screening, and Monitoring (PRESM) module will be a stand-alone solution which will be comprised of screening and background checks, online provider enrollment; a provider support enrollment call center and help desk, including Interactive Voice Response (IVR) software, and ongoing provider credentials monitoring.
The Benefit Management and Claims Processing solution will include claims processing, adjustments, and coordination between modules and systems in order to facilitate accurate claims processing and benefit plan management according to Wyoming Medicaid business rules.
Module 7 procures a Care/Case Management System (CCMS). Functions relating to Home and community Based Services (HCBS) waivers are included here. This Care/Case Management system will develop and monitor plans of care, capture and monitor assessments, screenings, treatment plans, and authorize services (send prior authorizations to the Benefit Management System).
Procurements A, B, and C are consulting services that will act as support for the WINGS project vision to come to fruition. The contracts for these procurements will be used during implementation of the WINGS project during the transition from the Legacy Medicaid Management Information System to the WINGS to-be module vision.
Procurement A procures Testing and Quality Assurance/Quality Control Services (Testing-QA/QC). The Testing-QA/QC vendor will define, implement, and verify a high standard of quality, accuracy, and accountability, and completeness is met for the testing activities during applicable phases of WINGS project components, in support of the Agency, to help ensure Agency requirements and business needs are addressed and met for WINGS project components.
Procurement B procures Independent Verification & Validation (IV&V). This has already been procured, and SLI Global Solutions, LLC holds the current contract. IV&V will monitor and oversee work of the WINGS component contractors and the Agency to verify and validate that the WINGS Project systems meet all requirements and specifications to fulfill its intended purpose and readiness for CMS Certification. The IV&V Contractor will provide certification related reports to Centers for Medicare & Medicaid Services (CMS), in accordance with CMS enhanced federal funding guidelines and protocols for WINGS project activities.
Procurement C procures Business Process Re-engineering & Optimization (BPRO). BPRO will assist in streamlining processes to achieve cost reductions, enhance quality of Medicaid services provided, and find ways to shorten processes for faster turnaround.
The WINGS project modules will be procured over the next two to three years. More information on all of these procurements will follow.
Hello WINGS Project Vendors and Potential Vendors,
We want to keep you informed! If you are interested in receiving vendor fair notifications and periodic WINGS newsletters, please let us know you’d like to be put on our vendor list by signing up here:
If you are already on the WINGS Vendor List, but have not registered for Public Purchase (application used to view Agency open RFPs and submit a RFP vendor proposal). Sign up here:
We anxiously await your proposals once a RFP has been released. Please follow the instructions provided within the RFP and Public Purchase when submitting your proposal(s).
As a friendly reminder, if you do not follow the instructions for submitting your proposal(s), or if you send your proposal directly to any Wyoming Department of Health staff, including Director Thomas O. Forslund, your proposal will not be considered.
We look forward to your submissions.
The WINGS Team
Dear Wyoming Citizen,
The WINGS project is focused on you, potential and existing Medicaid clients. Our WINGS project team will not rest until our goal of streamlining and enhancing the current Medicaid service delivery system is replaced with a more integral approach to processing claims; discovering instances of fraud, waste, and abuse of Medicaid services; assisting Medicaid clients with third party liability; and other components. Over the life of the WINGS project, we will fold in other Department of Health areas in order to move away from a “siloed” healthcare approach and integrate into a comprehensive view of understanding the health of not only Medicaid clients, but all Wyoming’s citizens.
We know that spending taxpayer money (it’s our money too) is delicate, especially in these tough economic times. We are extremely conscientious of this fact, and consider it an honor to wisely use a bit of Wyoming’s general fund money. Please know that we have taken full advantage of enhanced federal funding. As you may have read in the Advanced Planning Document (APD) within the Document Library on this webpage, this enhanced federal funding will fluctuate during different project phases. You’ll see that WINGS will receive (federal funds/general funds percentages) 90/10, 75/25, and 50/50 funding. We are ensuring Wyoming’s money stretches as far as it can.
What does this mean for you? As the WINGS project gains momentum, we hope you don’t notice much. What we mean is, yes, this project will touch thousands of people, but we don’t anticipate interruptions to “business as usual.” Our vision is a seamless one, with gradual ascension.
We are in service to you.
Your WINGS Team
Status Update for Project Activities This status update report provides general information about anticipated WINGS project activities and time lines for various procurements. The status report will be posted periodically with updated information and time frames for key focus areas that may be of interest to Medicaid vendors.
WINGS Project Glossary of Terms and Abbreviations This document is for information only and contains acronyms, terms, and definitions that are commonly used in Wyoming Medicaid and WINGS Project procurements.
Procurement Strategy Executive Report This report contains Wyoming MITA 3.0 State Self-Assessment information and outcomes as well as Medicaid Management Information System (MMIS) alternative strategies based on research and vendor feedback from the Medicaid Claims Processing and Related Medicaid Administrative Services questionnaire responses received in January 2015. Wyoming Medicaid WINGS project procurement strategy for the next three years, is also included in this summary report.
Data Warehouse Takeaways This document contains descriptions of items covered and functionality demonstrated during the October 2014 Data Warehouse/Business Intelligence vendor fair.
Pharmacy Vendor Fair Takeaways This document contains descriptions of items covered and functionality demonstrated during the October 2014 pharmacy vendor fair.
Fraud, Waste and Abuse Takeaways This document contains descriptions of items covered and functionality demonstrated during the June and August 2015 Fraud, Waste, Abuse vendor fair.
Advanced Planning Document This document contains the first Implementation Advance Planning Document (IAPD) request to Centers for Medicare and Medicaid Services (CMS) for funding approval for WINGS project activities. CMS approved IAPD v1.1 on February 18, 2015 for Pharmacy Benefits Management System and Services (PBMS) and Quality Assurance/Quality Control Services (QA/QC) procurements. This IAPD will be updated to include the remaining WINGS project scope, schedule, and budget activities request for CMS funding approval.
This information is made available and updated on a periodic basis to increase project transparency.
The documents contained herein are visionary in nature, and can be changed at the sole discretion of the State.
For those who are interested in Wyoming Department of Health procurement activities and timelines, please note they are subject to change–please see Public Purchase for official Request for Proposal (RFP) notices and releases, and stay tuned for future updates!
This page was last updated on October 10, 2017. Thank-you very much for visiting!