Proper vaccine storage is a critical part of the community vaccination effort. The Immunization Unit requires that providers follow storage and handling guidelines, and report any temperature excursions and mishaps immediately. Reach the Immunization Unit by calling (307) 777-7952 or sending an email to firstname.lastname@example.org.
Out of Range Temperature Excursion
If you are experiencing out of range temperatures (a temperature excursion), complete the following action items immediately:
- Ensure that all vaccines exposed to improper temperatures are marked with “DO NOT USE” signage, notify relevant staff of the excursion and inform them not to use the vaccine.
- Store the vaccine at appropriate temperatures.
- If there are no vaccine storage units on-site with appropriate temperatures for vaccine storage, follow the process outlined in your facility’s Emergency Plan for Vaccine Relocation. Be sure that temperatures are monitored using a calibrated data logger thermometer at all times, including when stored off-site or in a backup storage unit.
- Contact the Immunization Unit to report the temperature excursion by calling 307-777-7952 or emailing email@example.com. The Immunization Unit will be able to provide you with next steps to resolving the temperature excursion.
Note: vaccine cannot be administered until directed by the Immunization Unit staff.
Vaccine Management Templates and Toolkits
Vaccine Storage and Handling Toolkit
The Centers for Disease Control and Prevention (CDC) Vaccine Storage and Handling Toolkit includes information, recommendations, and resources for properly storing and handling vaccine supplies. CDC Storage and Handling Toolkit (web page and download)
Additional Resources From Immunize.org
Vaccine Management Templates
All staff in a facility that provides vaccines need to know how to manage the vaccine supply. The Vaccine Management Plan templates below will help your facility know what to do to keep your vaccines protected at all times.
- Emergency Plan Template (pdf)
- Emergency Vaccine Retrieval and Storage Plan (CDC toolkit)
- Vaccine Inventory Management (CDC toolkit)
- Vaccine Management Plan Template for Public Vaccine Program Providers (pdf)
- Vaccine Management Plan Template for Providers Not Enrolled in a Public Vaccine Program (pdf)
Proper setup and use of refrigerators, freezers, and temperature monitoring devices is part of the guarantee to patients that the vaccines they receive will provide the most protection possible.
Vaccine Storage Units that store publicly supplied vaccines must have temperatures monitored by and recorded from a calibrated data logger thermometer. Vaccine storage unit temperatures must be recorded twice per day using the Immunization Unit’s Monthly Temperature Log for the appropriate unit type (refrigerator, freezer, ultra-cold). All temperature logs will need to be submitted monthly to firstname.lastname@example.org for the Bridge Access Vaccine (BAV) Program and email@example.com for VFC/WyVIP/AHV Programs between the 1st and 5th regardless of whether your facility is placing an order or receiving a transfer of publicly supplied vaccine. Temperature logs must also be kept for at least three years and made available for review during site visits.
LogTag Data Loggers
The Wyoming Immunization Unit requires specific publicly supplied vaccine temperature monitoring including the configuration and use of data logger devices.
Read the guides below, in order, to correctly install, configure, and use LogTag Data Loggers.
- LogTag Analyzer Software Installation & Configuration Guide (pdf)
- Device Prep & Configuration Guide – REFRIGERATOR (pdf)
- Device Prep & Configuration Guide – FREEZER (pdf)
- Device Configuration Guide – BACKUP (pdf)
- Min & Max Temperatures Guide (pdf)
- Temperature Alarms Guide (pdf)
- Downloading Data Guide (pdf)
- Best Practices & Reminders (pdf)
- LogTag Quick Tips (pdf)
These resources are intended for use by Wyoming Public Vaccine Program Providers only.
Refrigerator and Freezer Resources
Vaccine Inventory Resources
- Facility Relocation Notification (online Google form)
- Order Volume Justification Form (pdf)
- Vaccine Borrowing Report form (pdf)
- Vaccine Advertisement Quick Reference Guide
- Vaccine Orders Quick Reference Guide
- Vaccine Returns Quick Reference Guide
- Vaccine Transfers Quick Reference Guide
- WyIR Inventory Reconciliation Quick Reference Guide
- WyIR Vaccine Borrowing VFC for Private Quick Reference Guide
- WYIR Borrowing Private for VFC Quick Reference Guide
*The Short-Dated Vaccine Transfer Request Form has been replaced with Vaccine Advertisement. See Vaccine Advertisement Quick Reference Guide.
*The Vaccine Return Form has been removed as all returns are now done in the WyIR.