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Home & Community-Based Services

The HCBS Section manages Medicaid Waiver programs that provide individualized services and support at home and in the community for people with intellectual disabilities and other limitations. Each HCBS waiver program has specific eligibility requirements.

Contact Info:

122 W. 25th Street, 4 West
Cheyenne, WY 82002
(307) 777-7531
(800) 510-0280
Fax: (307) 777-8685
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DD Waivers Background Screening

A Complete DD Screening Includes:Blue Magnifying Glass

1. United States Department of Health and Human Services, Office of Inspector General (OIG), List of Excluded Individuals/Entities

  • Any provider that hires an individual or entity listed on the OIG Exclusions Database may be subject to civil monetary penalties. To avoid these penalties, providers are required to routinely check the database – at least annually – to ensure that new hires and current employees are not listed.
  • OIG screenings are required monthly for any person having ownership or control interest, or managing employees
  • Providers are strongly encouraged to establish a routine schedule and document their ongoing checks of the OIG Exclusions Database. The Division will not send reminders.

2.  Wyoming Department of Family Services (DFS) Central Registry Check

  • Complete and submit the electronic form online.
  • From the dropdown menu, select: “Employer requesting a Central Registry screen” or “Individual requesting a Central Registry screen”.  Do NOT select: “Wyoming Department of Health”.

3. National Criminal Background Screening based on Name & Social Security Number

  • Must confirm that individuals have not been convicted of, or plead “no contest” to, any barrier crimes listed in Wyoming Statute Title 6, Chapters 2 and 4.
  • The screening must be national. State screenings will not be accepted.
  • The HCBS Section does not support or recommend a specific agency to conduct background screenings. Some popular background screening agencies include: Direct Screening, Good Hire and Sentry Link.

A Complete Screening is Required For:

  • All persons providing waiver services including managers, supervisors, and direct care staff.
  • Other individuals who, on behalf of the provider, have unsupervised access to participants.
  • All adults (18+) residing in a location where services are provided (excluding participants).

This requirement is outlined in Wyoming Medicaid Rule Chapter 45, Section 14.

“Does Not Meet” Determinations

Pursuant to Wyoming Medicaid Rules, an individual does not meet the background screening requirements:

  • If listed on the Department of Health and Human Services Exclusions Database;
  • If listed on the DFS Central Registry;
  • If a criminal background screening reveals that the individual has been convicted, plead guilty, no contest, or is currently under investigation for an Offense Against the Person (Wyoming Statute Title 6, Chapter 2), or an Offense Against Morals, Decency and Family (Wyoming Statute Title 6, Chapter 4), or any similar law of any other state.
      • This includes but is not limited to:
        • Homicide (W.S. 6-2-101);
        • Kidnapping (W.S. 6-2-201);
        • Sexual assault (W.S. 6-2-301);
        • Robbery and Blackmail  (W.S. 6-2-401);
        • Assault and Battery (W.S. 6-2-501);
        • Human trafficking (W.S. 6-2-701);
        • Bigamy  (W.S. 6-4-401);
        • Incest  (W.S. 6-4-402);
        • Abandoning or endangering children  (W.S. 6-4-403);
        • Violation of an order of protection (W.S. 6-4-404);

Because criminal offense definitions vary by state and participant safety is paramount, providers should seek legal advice when interpreting background screening results.

Recurring Background Screenings are Required

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  • Circumstances can change over time; therefore, all DD providers and associated staff are required to complete a full subsequent background screening every five years.  The five years is calculated from the date the last screening results were issued.
  • Providers are also required to routinely check the OIG Exclusions Database – at least annually – to ensure that new hires and current employees are not listed. OIG screenings are required monthly for any person having ownership or control interest, or managing employees. To avoid penalties, providers are strongly encouraged to establish a routine schedule and document their ongoing checks of the OIG Exclusions Database.
  • The Division does not send reminders.